The Authoring Dashboard


You can find Tools on the left sidebar menu of Pressbooks. In this chapter, we’ll explain how to use the following tools:


The import tool allows you to bring content into Pressbooks from a variety of different file formats, including:

  • EPUB (.epub)
  • Word document (.docx)
  • OpenOffice documents (.odt)
  • Pressbooks/WordPress XML (.xml or .wxr)
  • Web page (.html or URL)

The Import Tool pageTo import a file into Pressbooks:

  1. Navigate to Tools > Import from the left sidebar menu
  2. Select the type of file you’re importing from the “Import Type” menu
  3. Choose Upload File or Import from URL in the “Import Source” option
  4. If you’ve chosen Upload File, click “Choose File” and select the file on your computer you want to import. If you’ve chosen Import from URL, provide a valid URL.
  5. Click ‘Begin Import’

Once your import files has been uploaded and processed by Pressbooks, you’ll see an overview of the available content Pressbooks can import from your file. Select each chunk of content you’d like to import by checking the box in the left column of the table. Select all content at once by clicking the checkbox in the top row of the table. The checkboxes on the left side of the import table

You can choose whether each content chunk is imported as front matter, as a chapter, a part, back matter, or as a glossary term.

Select what type of post a section is imported as

Importing specific files may take additional steps. Consult the following chapters for further help:

Search & Replace

The Search and Replace tool allows you to find and replace words or phrases throughout your entire book. Use this feature with caution, as it makes changes directly to your book’s database and cannot easily be undone. To use the Search & Replace tool, follow these steps:

  1. Navigate to Tools > Search & Replace from the left sidebar menu of your book’s dashboard
  2. Enter the word or phrase you wish to search for in the “Search For” input field
  3. Enter the word or phrase you wish to replace that content with in the “Replace With” textbox (NOTE: leaving this section blank is also an option if you’d like to simply delete the content)
  4. Click “Preview Replacements” to review where the searched content appears in your book
  5. Click “Replace & Save” to replace all instances of the searched content throughout your book
    The search and replace form
NOTE: ALL instances of the searched content will be replaced if you click “Replace & Save”. There is no instant way to undo a global search and replace. However, you can always revert to the most recent version of each chapter using the revision history.
Clicking “Preview Replacements” allows you to see a side-by-side presentation of the searched word or phrase and how it will look once it’s replaced.
An example of a search and replace preview


  • The search is case sensitive. This means that in order to ensure that you find every instance of a word, you may need to run a search and replace several times (once all lower case, once with the first letter capitalized and once in all caps).
  • Every instance of your search term will be found, even if it is part of another word. For example, searching for “he said” will also highlight part of “she said“, or searching for “book” would also highlight part of “Pressbooks” and change it just the same (see screenshot below).
  • If you’re searching for something that appears very frequently in your book, the Search & Replace tool may fail or produce undesirable results. In this case, we recommend copying the textual content into a text editor such as Word or Notepad++ to remove and change the text


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Pressbooks User Guide by Pressbooks is licensed under a Creative Commons Attribution 4.0 International License, except where otherwise noted.

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