Privacy Settings: Making Parts of Book Private

There are two privacy settings in Pressbooks:

  • Book-Level settings, which govern the privacy/visibility of your entire book
  • Chapter-Level settings, which governs the privacy/visibility of each individual chapter.

1. Book-Level Privacy Settings

Book-Level privacy settings (found under Settings) determine the privacy of your entire book.

  • Private: means that only you (and users you specifically invite to your book) can see your chapters, regardless of what the chapter specific privacy settings are.
  • Public: means that everyone can see your book, and can see all chapters that are set to “visibility: public” in the chapter settings. Chapters set to “visibility: private” are only visible to you and any users designated as “Editors.”

In order to set your global book privacy/visibility setting:

  1. Go to Settings in left menu.
  2. Click on Privacy.
  3. Select Public or Private.
  4. Save changes.

NOTES:
a) If you set your Book/Site global setting to “Public” you may still set individual chapters to “Private”
b) If you set your Book/Site global settings to “Private” then no matter what the chapter-level privacy settings, the book will be inaccessible to everyone except specific users you give access to.

Pressbooks Global Privacy Settings

Pressbooks Global Privacy Settings

2. Chapter-Specific Privacy Settings

Chapter privacy settings are a “second” layer of settings, and depend on the book-level privacy. You set your chapter-level privacy in the “Publish” box on your chapter administration page or on the checkboxes under Text Organize.

If Global Privacy Setting is set to PUBLIC then:

  • “Public” means anyone can see the chapter
  • “Password protected” means only those with the password may see the chapter
  • “Private” means only users you approve as Administrators or Editors may see the chapter

If Global Privacy Setting is set to PRIVATE then:

  • “Public” means only users you approve can see the chapter
  • “Password protected” means only those with the password may see the chapter
  • “Private” means only users you approve as Administrators or Editors may see the chapter
Pressbooks - Chapter-level Privacy

Pressbooks – Chapter-level Privacy

Want more? Here’s a quick video demo of how to control your book’s privacy settings:

http://youtu.be/FtHHPp5riTQ